Records

Medical Records Custodianship

Name: ClosureRx
Address: 2895 N Green Valley Pkwy, Henderson, NV, 89014, US
Telephone: (702) 555-0199
Price range: $$$

HIPAA-compliant long-term storage and patient access management for medical records after practice closure. State-mandated retention periods handled.

Get Started Call (702) 555-0199

When a medical practice closes, patient records do not simply disappear. Every state mandates minimum retention periods, typically 7-10 years for adult patients and longer for minors. Someone has to maintain those records in a HIPAA-compliant manner and respond to patient requests for the entire retention period.

Many physicians do not realize this obligation persists long after the practice closes. Failure to properly maintain and provide access to records can result in medical board complaints, HIPAA violations, and malpractice claims.

ClosureRx arranges HIPAA-compliant records custodianship through our vetted partner network. We handle the transition of records from your practice to the custodian, ensure proper chain of custody documentation, and establish patient access protocols that satisfy your state's requirements.

What We Handle

State-specific retention period determination

HIPAA-compliant custodian selection and vetting

Physical and electronic records transition management

Chain of custody documentation

Patient access protocol establishment

Records release authorization procedures

Ongoing compliance monitoring for retention periods

Destruction scheduling and certification at end of retention

Why It Matters

Improper records handling after closure is one of the most common sources of post-closure liability. HIPAA violations carry penalties up to $1.9 million per violation category. Proper custodianship protects you for years after your practice doors close.

Typical Timeline

Records transition typically takes 30-60 days. Custodianship arrangements cover the full state-mandated retention period.

Nationwide Coverage

ClosureRx provides medical records custodianship services for physicians across all 50 states. Our team is versed in state-specific requirements and regulations, ensuring your closure is compliant regardless of where your practice is located.

For multi-state practices, we coordinate compliance across all applicable jurisdictions simultaneously, preventing the gaps that occur when multiple consultants manage different states independently.