Closing a Medical Practice inVirginia
Estimated timeline: 60-90 days. This guide covers the key regulatory requirements for closing a medical practice in Virginia.
Key Requirements for Virginia
Patient Notification Requirements
Virginia Board of Medicine requires direct written notice to patients at least 30 days prior to closure. A newspaper publication and posted notice at the practice are also required.
Required Notification Methods
Medical Records Retention
Virginia requires retention of medical records for at least 6 years from the last date of treatment for adults. Minor records must be kept until age 18 plus the retention period.
Virginia Board of Medicine
The Virginia Board of Medicine must be notified of the closure. Detailed records management plans must be provided.
DEA Requirements
Surrender DEA registration. Virginia requires surrender of state CSR through the Virginia Board of Pharmacy.
Entity Dissolution
File Articles of Dissolution with the Virginia State Corporation Commission. File final tax returns with the Virginia Department of Taxation.
Estimated Timeline: 60-90 days
This timeline is an estimate based on Virginia's regulatory requirements. Your actual timeline may vary based on practice size, number of insurance panels, outstanding AR, and whether bankruptcy proceedings are involved. Brad can provide a precise estimate for your specific situation.
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